top of page

The best apps to manage your time and improve productivity

Photo: Pexels

The best apps to manage your time and improve productivity

It is no secret that entrepreneurs have busy schedules. In fact, it can be notoriously challenging to find a healthy work-life balance. They are always on the go, and it can be challenging to stay on top of everything. That's where productivity apps come in handy!

This blog post features a list of some of our favorite tried and tested productivity tips and apps for entrepreneurs who want to make their life easier so they can have more time to spend on what matters.

Rethink your tasks

Make a list of all the tasks that you need to do, and check off completed tasks as you finish them. Then, look into apps that help you organize these tasks in various ways.

Per CloudFriday, TickTick is a great app to integrate all of your work in one place so that you can see what meetings you have, the tasks for the day, as well as your daily routines. And it collects information from all the other apps that you already use, making your life easier. is another excellent app that lets you integrate all of your work tasks and personal ones, such as your shopping list. Having everything in one place makes it less likely that you forget something.

Last but not least, Shopify is a terrific all-in-one app for those who manage an online store. It provides a handy dashboard for overseeing your orders, customers, products, and so forth. This one-stop shop allows you to streamline your processes and stay abreast of what’s happening in your store.

Use your calendar

Many productivity experts recommend having only one calendar to schedule both your private events and all of your work meetings in the same place. This will give you a better idea of how your week or month looks. It will also make it more likely that you don't miss anything important.

Create a day's plan and allocate time slots for each task. Add reminders to your calendar for upcoming deadlines or important events.

As Oberlo explains, Google calendar is a free option that's easy to use, lets you schedule meetings, and integrates with other popular apps like Facebook. You can even get it to send you an email in the morning to see what your day looks like as soon as you wake up.

Keep track of your team

Trello is a great project management app that lets you collaborate with your team. Leapfroggr explains it allows you to share a project board that contains a to-do list, comments, and any input that you need to share, making it easy to keep everyone on the same page and see who needs to do what next.

Rest your brain

Take breaks in between long periods of working so that your brain can rest and recharge. Although it's tempting to sit in front of your computer for hours just to get all your work out of the way, your brain needs frequent breaks and fresh air to function optimally.

To maximize your productivity, try a Pomodoro app, which times you for 25 minutes of focused work and then gives you five-minute breaks to rest in between.

Make yourself mobile

If you want to make it easier for yourself to work on the go, find software solutions with mobile apps that let you manage your business wherever you are. For example, the QuickBooks mobile app lets you manage your payroll on your phone so that you can stay on top of all your HR needs without needing to be in the office at month-end. You can also tap into more advanced functions available through this popular bookkeeping software, like batch invoicing, expense tracking, processing payments, and managing 1099 contractors.

We hope that we could give you some insight into a few of the best productivity apps for entrepreneurs. It's always worth trying new tools and seeing what works, so don't be discouraged if an app doesn't work for you. There's plenty more out there to try.

Author: Cody McBride of

bottom of page